With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for conventional, distant, or even entirely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, in addition to screen and be aware of unwanted or illegal activity. Aside from monitoring behavior, it can also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Integrate With Crm
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app will wind up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other programs that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the exact page) that workers see during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on them can also be recorded.
The data is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if workers really are allowing time slide on websites unrelated to work.
> > Click Here to try Hubstaff for Free! < <
Display Monitoring
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing potential sensitive information.
It should be noted that workers would know that this feature is activated on their screens. Employees would also have the ability to look at the screenshots taken from their displays just so that they’ll be assured that this feature is implemented just for reasons related to work.
That said, this still has an influence on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is busy to the total time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
> > Click Here to try Hubstaff for Free! < <
Work Limit Monitoring Hubstaff Integrate With Crm
Working overtime is also becoming more of a standard, even so in countries such as Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on projects, and some are just workaholics who want to be working as much as possible.
However, it has been demonstrated that too much work can be harmful as productivity and creativity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers monitor if workers are working too much hours each week. They could set the maximum time every week that employees can stay logged on for work. After the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and organize the team. Some employees might be leaping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff on their telephones so that the employee location monitoring feature can be utilized. With this, managers and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
> > Click Here to try Hubstaff for Free! < <
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Integrate With Crm
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a list of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Hubstaff Integrate With Crm
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply accomplished by including clients into the members tab. From there, they can see the stages of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners who are already using other project management software.
> > Click Here to try Hubstaff for Free! < <
Employee Spying?
You might be wondering if using HubStaff to manage employees can be counterproductive since it may make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their activities are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it’s your responsibility to let your workers know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are listed, and not the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
> > Click Here to try Hubstaff for Free! < <
Pricing
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature comprises fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
> > Click Here to try Hubstaff for Free! < <
Verdict Hubstaff Integrate With Crm
It’s important to find the right software for your business since this will allow you to, in a way, outsource some of your tasks to the specific software.
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be said that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where staff members use computers for most of their time. Take jobs that take a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with tools and features that will help you gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
> > Click Here to try Hubstaff for Free! < <
FAQ Hubstaff Integrate With Crm
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members that may use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are only based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.