With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our notion of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for traditional, remote, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Escrow
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app will end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the specific page) that employees see during work hours, as well as the time they spend on it. Traffic from applications may also be tracked and the time spent on them is also recorded.
The data is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if employees really are allowing time slide on sites unrelated to work.
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Screen Monitoring
Monitoring individual displays is too much of a hassle and can be very awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that could enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if employees are working on their desks instead of playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would know that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are present.
HubStaff can then compare the overall time in which the mouse or keyboard is busy to the total time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. This way, the tool can also be used to see how many members of the team are working on a project at a given time.
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Work Limit Monitoring Hubstaff Escrow
Working overtime is also becoming more of a norm, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their tasks early, catch up on jobs, and some are just workaholics who want to be running as much as you can.
However, it has been demonstrated that too much work can be harmful as productivity and creativity declines without enough rest. There is a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers monitor if workers are working a lot of hours each week. They can set the maximum time every week which employees can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that employees won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees may be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from one place to another, or if they are doing field work.
Members of the group can install HubStaff on their smartphones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each project on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
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Payroll, Timesheets, and other Miscellaneous Features Hubstaff Escrow
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Hubstaff Escrow
Being transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, as well as assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of projects. This can be simply accomplished by including clients into the members tab. From there, they can see the phases of the project, as well as the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management software.
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Employee Spying?
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they’re being monitored.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse activity are listed, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
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Pricing
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features associated with payroll administration. The enterprise feature comprises fleet monitoring and even a concierge account.
For those people who are ready to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
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Verdict Hubstaff Escrow
It’s important to find the right software for your business since this will allow you to, in a way, outsource some of your tasks to the specific software.
You can be sure that HubStaff can flawlessly do the job that it promises to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where team members use computers for most of their time. Take jobs that take a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the data that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software with features and tools that will help you gauge the performance of employees and other members of the group. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
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FAQ Hubstaff Escrow
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid plans have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. But these are only based on United States laws. It’s wise to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.